Board Meeting Minutes
August 15, 2001

CALL TO ORDER/FLAG SALUTE/INTRODUCTIONS

Vice Chair Judy Boxx called the meeting to order at 7:00 p.m.

Board members in attendance were Charlie Crabtree, Sheri Folsom, Judy Boxx and Mary Mattison. The

Pledge of Allegiance was recited and introductions were made.

ADOPT AGENDA

A motion to adopt the agenda was made by Mary Mattison and seconded by Charlie Crabtree. Motion passed.

CONSENT AGENDA

The following items on the consent agenda were approved on a motion by Charlie Crabtree and seconded by Sheri Folsom. Motion passed.

A. Minutes for July 25, 2001
B. Accounts Payable/Payroll
C. Budget Status Reports

REPORTS

A. Principal Reports

Principal Jane Colson reported that she has filled the counseling position at TMCE. She also said she has interviews scheduled for the part time technology position.

B. Special Programs Director's Report

Dr. Gil Holt commended the school board, staff, and community for their approach to directing a portion of the I-728 funds for early childhood. He shared a federal government report that validated the need for early childhood programs that have programs on family literacy. He also reported that Jeanne Saucer had been hired for the early childhood/preschool teacher. Dr. Holt said the preschool would be housed in one of the portables at IRPS.

C. Superintendent's Report

1. Strategic Planning Options
   Superintendent Dickerson spoke briefly on the need to update the Strategic Plan this fall and introduced consultant Mike Boring. Mr. Boring gave an overhead presentation outlining the current Strategic Plan developed in 1991. After reviewing the current plan he recommended using an abbreviated method for renewing the strategic plan. The abbreviated method would involve approximately two days of committee work.
   
   
2. District Program of Co-Curricular Student Activities
   Superintendent Dickerson provided a list of co-curricular activities, both athletic and non-athletic, for high school and middle school.

PUBLIC COMMENT

Gil Holt said the Preschool article in the latest issue of Meridian Matters generated a good response to the program.

UNFINISHED BUSINESS

A. District Goals for 2001-2002
Superintendent Dickerson presented the District Goal Statement for board approval. Charlie Crabtree made a motion to accept District Goals 2001-2002. Mary Mattison seconded the motion and the motion passed. (see attached copy)

B. I-728 Plan
Charlie Crabtree suggested making a minor modification to the wording of the introductory statement. Mary Mattison made a motion to approve the I-728 Plan. Sheri Folsom seconded the motion. Motion passed. (see attached copy)

C. Public Hearing-Director District Boundary Realignment
Superintendent Dickerson briefly reviewed the reason for realigning director districts. He handed out maps showing the proposed changes to the director districts. He outlined the next steps in the process and said that if approved, the changes would take effect in 2002.

NEW BUSINESS

A. Construction Bids for MMS Gym Project/Project Update
Burton Dickerson reported the results of the bid opening for Meridian Middle School Gymnasium and that the low bidder was Strengholt Construction. He said that he, architect John Stewart, and the Building Committee were very happy with the bid results. He further said that the Building Committee recommended accepting Strengholt Construction's bid, plus the alternates. John Stewart gave an overview of the basic bid and alternates for the new gym and commons area. Mr. Stewart also reported on the work to be done on the playing fields at MMS. He said the roofing project at MMS was complete and that the painting was scheduled to begin and would be finished before school starts. The work on the MMS freezer/cooler enlargement project is underway and the high school track resurfacing is complete. The plan for the parking lot improvement at IRPS and TMCE is complete and work will begin on that project before school starts. Installation of the new phone system has begun, the two portable classrooms and covered play area at TMCE will be installed and ready for use by the start of school. A rough sketch plan for improvements to the district transportation building has been developed and will be given more attention when some of the other projects are completed. Charlie Crabtree made a motion to authorize the superintendent to negotiate and finalize a contract with Strengholt Construction to construct the MMS New Gym Project with the exception of Alternate 9A on the bid list. Mary Mattison seconded the motion and the motion passed. RECESS The board recessed from 8:15 p.m. to 8:25 p.m.

B. Set Schedule/Topics for Education Board Meetings
There was discussion regarding possible topics for the education meeting for the months September 2001 through May 2002. The following topics were suggested: September - Administrative Goals and Direction; October - Math Curriculum; November - Levy Information; December - Reading (K-8)/Open Court; January - Retention/Promotion; February - High school Requirements/Culminating Senior Project; March - I-728; April - Social Studies; and May - Budget and Finance.

C. Surplus Property
Burton Dickerson presented a list of declared surplus property. Charlie Crabtree made a motion to approve the list of surplus property and Mary Mattison seconded the motion. Motion passed. (see attached copy)

D. Co-Curricular Salary Schedule
Burton Dickerson presented a revised salary schedule and job description for co-curricular activity advisors and coaches. He described the merits of the new schedule and said the stipends were in comparison to other districts of comparable size. Charlie Crabtree moved to accept the co-curricular salary schedule and Mary Mattison seconded the motion. Motion passed

E. Personnel Report
The personnel report was approved on a motion by Charlie Crabtree that was seconded by Mary Mattison. Motion passed. (see attached list)

F. Resolution No. 10-01 Canceling Warrants
Resolution No. 10-01, Canceling Warrants was approved with a motion by Sheri Folsom and second by Charlie Crabtree. Motion passed.

G. First Reading of Board Policy Revisions
There was first reading of board policy revisions. (see attached summary sheet)

EXECUTIVE SESSION

The board went into executive session at 9:10 p.m. to discuss union contract negotiations and returned to regular session at 9:40 p.m.

Judy Boxx adjourned the meeting at 9:40 p.m.