The Meridian School District works in partnership with our families and our community to educate each student in a safe and supportive learning environment to become a positive contributor to society.
MERIDIAN SCHOOL DISTRICT #505
MINUTES OF SCHOOL BOARD MEETING
August 17, 2011
The meeting was called to order by Board Chair Brian Evans at 7:04 p.m.
The Pledge of Allegiance was recited.
Board members present were Brian Evans, Craig Wasilewski, Karolyn Crabtree, Judy Boxx, and Mary Mattison.
A motion to adopt the agenda was made by Mary Mattison and seconded by Judy Boxx. The motion passed 5-0.
Judy Boxx made a motion to approve the consent agenda. Mary Mattison seconded the motion and the motion passed 5-0.
- Minutes for July 20, 2011 meeting.
- Minutes for July 29, 2011 meeting.
- Accounts Payable/Payroll.
Dr. Yeomans thanked the Maintenance Staff for their hard work over the summer in maintaining district facilities. He presented Brian Stephan with a certificate of appreciation for outstanding work and service.
MEA President, Steve Lawrence, thanked the Board for the replacement of the 1.9% reduction to wages made by the state. He expressed appreciation of the positive ongoing relationship with the district.
Craig Calkins presented information to the Board on the MHS Project including:
- Bid Process and Result
- Information on Most competitive contractor
- A review of the bid alternates and their cost
- Budget impact: Discussion about budgeting process of IRPS/TMCE, MHS, and MMS.
- Superintendent recommendation for awarding the base and alternate bids: Superintendent recommends that award to Base Bid and Alternate Bids to Tiger Construction.
- A review of the impact of the awarding bidder
Mary Mattison asked a clarifying question regarding bid alternates and the different bids by different bidding companies. Terry Brown explained that each alternate bid if by itself, would reflect a different number. A discussion regarding use of the performing art center followed.
Craig Wasilewski asked about the nature of the inaccurate estimates for the MHS project. The Board as a whole expressed their collective displeasure with the bids coming in significantly over estimate. The Board strongly urged CSG and Zervas Group Architects to be more accurate in future projects, with the understanding that the proposed scope of the MMS project would need to be modified due to local funds available.
Craig Calkins reported that Tiger Construction is the apparent lowest bidder and before we can sign a contract with Tiger we must file a D-9 “Application to Sign an Agreement.” The Superintendent’s recommendation is that the award to the base bid and the alternate bids go to Tiger Construction.
Craig Calkins then presented the next steps for the Meridian High School, Irene Reither Primary School, and Meridian Middle School projects.
TEACHING AND LEARNING REPORT
Preliminary AYP Data
Executive Director of Teaching and Learning, David Forsythe presented the preliminary AYP results. A brief discussion regarding the comparison between state and district measures followed.
Budget Status Report
Dr. Yeomans reported that the district has exceeded enrollment for the 2011-2012 school year and more information regarding the 2011-2012 school year budget will be available to the Board at the scheduled August 31st meeting.
Dr. Yeomans reported that the new bathrooms are completed, the MHS Greenhouse is complete, the septic system is updated, and schools are ready for the upcoming school year.
MHS Groundbreaking Ceremony
Dr. Yeomans reported to the Board that the MHS Groundbreaking Ceremony is to take place on the first day of school and students and community members are encouraged to attend. Superintendent Yeomans will report back to the Board on August 31, 2011.
The Board plans to attend the 2011 WASDA conference in Bellevue.
Minimum Basic Ed Requirements
Dr. Yeomans reported to the Board that Meridian is in compliance with the state mandated Minimum Ed. Requirements.
INFORMATION FROM BOARD MEMBERS
There was no new information reported from Board members.
There was no public comment.
The Board took a short break at 8:48 and resumed at 8:53.
The Board reviewed and approved each of the Superintendent’s goals for the 2011-2012 school year.
Work Session Proposed Dates
Superintendent Yeomans proposed a list of possible work session dates for the Board. Karolyn Crabtree suggested shifting the February work session to after the regular Board meeting to accommodate the Levy. Brian Evans suggested that the Board meet the 2nd and 4th Wednesday of the month, work sessions being the 2nd and business meetings being the 4th.
The personnel report was approved on a motion 5-0 by Mary Mattison and seconded by Judy Boxx.
Resolution No. 22-11 – Signature Authorization
Craig Wasilewski moved to approve Resolution No. 22-11 – Signature Authorization and Mary Mattison seconded the motion. Resolution 22-11 – Signature Authorization passed 5-0.
Resolution No. 23-11 – Racial Imbalance
Resolution No. 23-11 – Racial Imbalance was approved 5-0, on a motion made by Mary Mattison and seconded by Karolyn Crabtree.
Resolution No. 24-11 – MHS Replacement and Modernization Project
Karolyn Crabtree moved to approve Resolution No. 24-11 – MHS Replacement and Modernization Project and Judy Boxx seconded the motion. Resolution No. 24-11 – MHS Replacement and Modernization Project passed 5-0.
Resolution No. 25-11 – Intent to Construct a Project with State Matched Funds.
Resolution No. 25-11 – Intent to Construct a Project with State Matched Fundswas passed 5-0 on a motion made by Judy Boxx and seconded by Craig Wasilewski.
Resolution No. 26-11 – Recommendation for Award of Contract
Dr. Yeomans clarified that the recommendation includes the base bid and the alternate bids. Resolution No. 26-11 – Recommendation for Award of Contract passed 5-0 on a motion made by Judy Boxx and seconded by Karolyn Crabtree.
BOARD SIGNATURE OF OFFICIAL DOCUMENTS
The meeting was adjourned at 9:13 p.m.
EXECUTIVE SESSION (42.30.110 RCW)
The Board went into Executive Session at 9:15 p.m. to review the evaluation of a public employee.
The Board reconvened at 9:40 p.m. There was a brief discussion regarding the Construction Report.
The meeting was adjourned at 10:00 p.m.
Chair of the Board Timothy S. Yeomans,
Superintendent and Secretary to the Board